=========================================================================== ISOC Document 95-072 Title: Report of the Nominations Committee Author(s): Vint Cerf Date: 1995.12.8 Body: Board of Trustees Document: 95-072 Revision: basic Supersedes: - Status: Draft Maintainer: Vint Cerf Access: unrestricted ---------------------------------------------------------------------------- The Members of the 1996 ISOC Nominating Committee are: 1. Vinton G. Cerf, vcerf@mci.net (USA) - Chair 2. Craig Partridge, craig@bbn.com (USA) 3. Daniel Kaplan, dkaplan@Atelier.fr (FRANCE) 4. Dr Nii Quaynor, quaynor@ncs.com.gh (GHANA) 5. Tolga Yurderi, tolga@superonline.com (TURKEY) 6. Jorge M. Amodio, pete@secyt.gov.ar (ARGENTINA) 7. R.W.Cross, Robert_Cross@resd.winnipeg.mb.ca (CANADA) This group will receive nominations and other communications at the reflector address: isoc-noms@isoc.org (to be confirmed by J. Whittle) On 3 November, I issued an invitation to the ISOC members distribution list for volunteers to serve on the nominating committee. I received over 100 responses by 8 Dec. I also invited expressions of interest in serving on the Board of Trustees and received approximately 30 responses. A nominating committee of 7 members will be selected and announced by 13 December of which 5 will represent a quorum. Attached is a draft Call for Nominations, to be distributed to the membership on 13 December, 1995. We will receive nominations by email, fax, and postal mail through 31 December, 1995. On 15 January, 1996, the list of nominees will be passed to the Elections Committee as well as the voting members of the Society . Additional candidates for election to the Board of Trustees may be nominated by membership petition, filed with the Chair of the Nominating Committee no later than 14 February 1996. A petition for the 1996 election will require the signatures of fifty voting ISOC members. The final slate of candidates will be delivered to the elections committee and the electorate on 15 February 1996. Respectfully submitted, Vinton G. Cerf Chair, Nominating Committee Internet Society Trustee ================================================================= 1996 Board of Trustees Elections Call for Nominations On 1 March 1996, ballots will be posted for the election of new Internet Society Trustees. Election Day is scheduled for 30 April 1996, when received ballots will be opened and tallied. Internet Society members will be asked to elect SIX Trustees. Five of these elected Trustees will serve three year terms. The candidate receiving the sixth highest number of votes will serve a two year term, to re-synchronize the term balance to allow 5 trustees to be elected each year. The role of a Trustees is detailed in the Internet Society By-Laws (not included in this notice but available on the Internet Society gopher server: (gopher://gopher.isoc.org/00/isoc/basic_docs/bylaws.txt) and WWW server: (http://www.isoc.org). This notice is a call from the ISOC Nominations Committee for nominations of candidates for election. Nominations are to be forwarded this committee via: - electronic mail to: isoc-noms@isoc.org or - fax to +1 703 648 9887 or - postal mail to: Internet Society 12020 Sunrise Valley Drive, Suite 210 Reston, VA 22091 Attn: 1996 Nominations Committee Nominations are to reach the committee no later than 31 December 1995 in order to ensure due consideration of the nomination by the committee. Nominations (in the form of agreed nominations, suggestions or volunteers) are to include the name of the nominated individual, contact details and a brief explanation of the basis of the nomination. The committee will confirm with the candidates their willingness to stand for election as a nominated candidate if so selected. Nominees will also be requested to provide the committee with further personal details (in the format of a curriculum vita) as they relate to the selection guidelines that are to be applied by the committee, and provide to the committee a statement indicating their willingness and ability to devote an appropriate level of time to activities associated with the position of Trustee of the Internet Society. It is intended that the committee's selection process will result in no less than 10, and up to 12 candidates for election as nominated candidates. This list will be passed to the Elections Committee on 15 January 1996, as well as informing voting members of the Society of the selected nominees. Additional candidates for election to the Board of Trustees may be nominated by membership petition, filed with the Chair of the Nominating Committee no later than 14 February 1996. A petition for the 1996 election will require the signatures of fifty voting ISOC members. Specific details of the petition process will be included in the announcement of nominated candidates on 15 January 1996. Following the closure of the petition period, the list of the nominated and petitioned candidates will be announced 15 February 1996. The Election Committee will mail the ballots out to ISOC voting members on 1 March 1996 and the election date is set to be 30 April 1996. Sincerely, Vint Cerf Chair, ISOC Nominations Committee vcerf@mci.net phone +1 703 715 7432 (GMT -5) fax +1 703 715 7436 ------------------------------------------------------------------------ A. The 1996 ISOC Nominations Committee membership 1. Vinton G. Cerf, vcerf@mci.net (USA) - Chair 2. Craig Partridge, craig@bbn.com (USA) 3. Daniel Kaplan, dkaplan@Atelier.fr (FRANCE) 4. Dr Nii Quaynor, quaynor@ncs.com.gh (GHANA) 5. Tolga Yurderi, tolga@superonline.com (TURKEY) 6. Jorge M. Amodio, pete@secyt.gov.ar (ARGENTINA) 7. R.W.Cross, Robert_Cross@resd.winnipeg.mb.ca (CANADA) Committee Email address: isoc-noms@isoc.org ------------------------------------------------------------------------ B. Nominations Committee Selection Guidelines Candidates for ISOC Trustee should have a demonstrable involvement in the Internet. Such involvement may range from participation as a technology developer, researcher, user, network operator, policy maker (e.g. in government), sponsor of research and development. ISOC is interested in broadly-based representation on the Board of Trustees and seeks to identify candidates from industry, education and non-profit sectors and from government. The selection criteria will be directed to selecting a broad range of interests, and will include criteria of regional location, current activities, relevant experience and professional background. A minimum of 10 candidates, and up to 12 candidates, will be selected by this committee, using the criteria as outlined above. ------------------------------------------------------------------------ C. A Profile of the current Board of Trustees "##" marks board positions that are expiring. The current membership (as of 13 December, 1995) of the Board of Trustees is as follows: "Vint Cerf" 1992-98 USA-Americas "Lawrence Landweber" 1994-97 USA-Americas "Frode Greisen" 1992-98 Denmark-Europe ## "Scott Bradner" 1992-95 USA-Americas ## "Susan Estrada" 1993-96 USA-Americas ## "David Farber" 1993-96 USA-Americas "Shigeki Goto" 1994-97 Japan-Asia-Pacific "Saul Hahn" 1994-97 Mexico-Americas ## "Haruhisa Ishida" 1993-96 Japan-Asia-Pacific ishida@u-tokyo.ac.jp> "Robert Kahn" 1992-* USA-Americas "Tomaz Kalin" 1994-97 Netherlands/Slovenia-Europe "Dan Lynch" 1994-97 USA-Americas "Kees Neggers" 1993-* Netherlands-Europe ## "Jean Armour Polly" 1993-96 USA-Americas ## "Jon Postel" 1993-96 USA-Americas "Michael Roberts" 1993-* USA-Americas "Tim O'Reilly" 1995-1998 USA-Americas "Christian Huitema" 1995-1998 France - Europe "Anthony Rutkowski" ex-officio (departs 12/31/95) * appointed by charter organization ------------------------------------------------------------------------ D. Procedures Resolution 95-18 - Nominations Committee (Augments 94-19) RESOLVED, that the ISOC Nominations Committee shall consist of 7 members, where 5 members shall constitute a valid quorum. It was noted that the elections process will elect five 3 year term positions and the next candidate in vote order shall be elected to fill a casual 2 year vacancy on the Board. The Nominations Committee will select between 10 and 12 candidates for the membership election. The voting process was discussed by the Board and the feasibility of introducing electronic voting will be investigated by Bob Kahn and Geoff Huston, for review by the Board. Resolution 94-19 Procedures for Nomination and Election of Trustees (Supersedes Resolution 92-11) The Board resolved unanimously to adopt the following process for the nomination and election of ISOC Trustees. Procedures for Nomination and Election of Trustees 1. Trustee Positions to be Filled The Board of Trustees will advise the Nominating Committee of the number of Trustee positions to be filled by vote of the individual members at each annual election. The Board may also advise the Nominating Committee of its desires with respect to the backgrounds of individuals to be nominated in order to achieve the balance of experience and qualifications required by the provisions of By-Law Article III, Section 2, which provides that "the Board shall seek to have among the Trustees representative individuals from industry, from educational and nonprofit organizations and from government." 1.1 Date of Election The Board of Trustees will annually adopt a timetable for Trustee elections. The election date shall be not less than 40 days prior to the next Annual Meeting of the Society. 1.2 Use of Electronic Mail All communications concerning the nomination and election of Trustees shall be in the form of electronic mail except the ballot, which shall be in the form of first class postal mail. Members of the Society who are not reachable by electronic mail may participate in the nomination process by postal mail. 2. Nominating Committee The Board of Trustees will annually appoint a Trustee Nominating Committee. The Nominating Committee will consist of 7 individual members of the Society. The Chair of the Nominating Committee shall be a member of the Board of Trustees. At least 2 members of the Nominating Committee shall be individual members of the Society not currently serving in any elected or appointed capacity in the Society. 2.1 Nominations by Committee The Nominating Committee will notify the members of the Society of the procedures for nominating individuals for election to the Board of Trustees, and will provide a minimum period for receiving nominations of 30 days. The number of individuals nominated shall exceed the number of Trustees to be elected. 2.2 Nominations by Petition The Nominating Committee will notify the voting members of the Society of the names of individuals nominated by the committee for election to the Board of Trustees not less than 105 days prior to the date established for Trustee elections. Additional nominations for election to the Board of Trustees may be made by petition filed with the Chair of the Nominating Committee not less than 75 days prior to the election. Petitions may be filed electronically. The Nominating Committee shall specify the number of signatures of voting members required for petitions, which shall be at least fifty voting members of the Society, or 1% of the total number of voting members of the Society, whichever is greater. 2.3 Candidates for Election The Nominating Committee will provide the names of a completed slate of candidates for election to the Elections Committee not less than 74 days prior to the election date. 3. Elections Committee The Board of Trustees will annually appoint an Elections Committee composed of three voting members of the Society which will be responsible for establishing and supervising elections. The Chair of the committee shall be a Trustee whose term of office does not expire during the year of the election. 3.1 Eligibility to Vote All individual members of the Society in good standing are eligible to vote. An individual member is in good standing if his or her annual dues are not more than 60 days past due on the date of mailing of the ballot. 3.2 Ballot The Trustee election shall be conducted by written ballot of the individual members, which shall be mailed to each member of the Society in good standing not less than 60 days prior to the date of the election. 3.3 Voting Each voting member will be entitled to as many votes as there are Trustee positions to be filled by vote of the members. Votes may be cumulated on behalf of one or more candidates for election. A member may use fewer than the total number of votes available if he or she so chooses. 3.4 Receipt of Ballots All ballots for Trustee elections shall be received by the Chair of the Elections Committee by 5 PM local time on the day prior to the date of the election, at the place established by the Elections Committee for delivery of the ballots. 3.5 Counting of Ballots The counting of ballots will take place on the election date, at a time and place established by the Elections Committee. At least two members of the Elections Committee shall be present at the counting of the ballots. The committee will establish procedures to ensure the privacy, validity and accuracy of all ballots. 3.6 Certification of Vote The Elections Committee shall certify the results of the annual Trustee election to the Board of Trustees within 10 days following the election, forwarding a list of the candidates and the number of votes each candidate has received. 3.7 Challenges No challenge to any Trustee nomination or election procedure or result may be brought except by an individual member in good standing. Any challenge must be addressed to the President of the Society with a recital of the reasons for the challenge, and must be received within 20 days of the election date. The President, after consultation with the Chairs of the Nominating and Elections Committees and the members of the Board of Trustees, shall advise the author of the challenge of the Board's decision, which shall be final, within 40 days of the election date. Resolution 95-18 1996 ISOC Nomination and Trustee Election Timetable The Board resolved unanimously to adopt a Timetable for the 1996 Trustee nomination and election process in accordance with the procedures of Resolution 94-19 commencing with the opening of the Nominations period on November 1, 1995. The Timetable to be adopted is as follows: November 1, 1995 Nominations Period Opens December 31, 1995 Nominations Period Closes January 15, 1996 Nominations Committee Announcement Petition Period Opens February 14, 1996 Petition Period Closes February 15, 1996 Candidate Announcement March 1, 1996 Election Period Opens - Ballots posted April 30, 1996 Election date May 1, 1996 Challenge Period Opens May 10, 1996 Elections Committee Certifies Result May 20, 1996 Challenge Period closes June 9, 1996 ISOC Response to Challenge Period Closes June 9, 1996 Completion of election process ============================================================ Resolution 95-01 Assumption of Office of Elected Trustees The term of office of elected Trustees shall commence at the adjournment of the next Board meeting following the completion of the election process. The term of office for departing Trustees shall end at the adjournment of the next Board meeting following the completion of the election process. The Board meeting is defined as having one agenda, which may extend over several days. The new Board may convene an organizational meeting after the completion of the meeting of the outgoing Board. =======================================================================