============================================================================== ISOC Document Title: Minutes of 1 May 1995 ISOC Board of Trustees Executive Committee Meeting Author: G. Huston Date: 1 May 1995 Body: Board of Trustees Document: 95-004 Revision: - Supersedes: - Status: Maintainer: G Huston Access: unrestricted ---------------------------------------------------------------------------- ISOC Executive Meeting Held via teleconference, Monday 1 May, 17:00 - 19:00 (Washington DC) Present: Vint Cerf, Frode Greisen, Geoff Huston, Larry Landweber, Dan Lynch, Tony Rutkowski 1. Trustees and Council ----------------------- 1.1 Election Results -------------------- The election results were noted, and the conditional challenge posted did not meet the conditions for the challenge (the 5 spolied ballots could not alter the election outcome). SCott Bradner will follow up with the candidate who lodged the challenge. The Committee discussed the timing of appointment to office for the elected trustees, and determined to add the sucessful candidates to the Trustee's email list, with their assumption of office to await the expiration of the protest period. Actions ======= - Scott Bradner to communicate to the candidate re the conditional challenge. - Vint Cerf to determine the date of assumption of office for elected trustees - Vint Cerf to communicate to new elected trustees the date of assumption of office and associated voting rights. 1.2 June Board Meeting ---------------------- The Agenda for the meeting was discussed. Agenda items noted were: o By Laws changes regarding Initial Period of Operations o By Laws changes regarding Charter Member status o Code of Conduct document o 1996 Trustee election timetable o Election of Officers Discussion included the adoption of a procedure for election of officers, the provision for officers to be drawn from the ISOC membership at large, the possibility of a full time funded position of President of the Society. Action ====== The Committee ntoed that discussion of these items should be initiated on the Trustees mail list prior to the June meeting. 2. Organisational ----------------- 2.1 Liability Insurance ----------------------- The statement relating to no current or pending litigation was signed off by Vint Cerf. There is some uncertainty noted regarding liability coverage for IETF WG chairs and IETF Area Directorate members, which will be pursued with the insurance agents. It was noted that he IETF liability report prepared by Noel Chiappa's council could form a good basis for a publishable report on IETF liability issues Action ====== - Andy Ireland to review IETF liability report and establish whether the report can be used as the basis of a published document. The Committee agreed to a USD 5 million Errors and Omissions coverage policy, at a premium of USD 15,000 per year. The Committee also noted the position of the RFC Editor and IANA with respect to errors and omissions coverage. Action ====== - Tony Rutkowski to approach IEEE and one other ANSI group regarding liability protection mechanisms. 2.2 Trademark Litigation ------------------------ Vint Cerf noted the agreement reached with CNRI to transfer to ISOC all rights concerning the name "Internet Society" and the transfer is being enacted in all countries where this registration was made. Litigation between Internet Inc and CNRI and ISOC concerning the registration of the word Internet as a trademark is proceeding and 45 discovery questions have been lodged with CNRI and ISOC. It was noted that this litigation will cost CNRI and ISOC an estimated USD 100,000. Action ====== - Vint Cerf to draft a public letter soliticing contributions to the joint fund to defend the right to the public use of the term "Internet". 2.3 Intellectual Property -------------------------- The need to amend RFC 1602 regarding patented technology and the due process within the IETF was noted. 2.4 Financials and Audit ------------------------ Final figures for 1994 have been passed to the Treasurer, and the Auditor's report has also been passed to ISOC. ISOC generated a surplus of USD 312,000 for 1994. Areas noted in the Auditor's report are being addressed, and a document detailing ISOC's response to this report is being prepared. Action ====== - Tony Rutkowski to send 1994 Financial and Audit reports to trustee mailer with a note detailing the responses taken to suggestions made by the auditors. 2.5 IETF / IESG --------------- The Committee discussed the proposal to make USD 250,000 available to the IESG to assist in their Standards making activites. The Committee were in favour of this proposal, given clear constraints placed in the IESG that the money was to be used for purposes which were totally consistent with the IETF's Standards activities and which were conformant with maintaining ISOC's 501 (c) 3 US Taxation status. Action ====== - Andy Ireland to provide advice regarding the guidelines communicated to the IESG regarding use of ISOC funds. The Committee endorsed putting the matter to the Trustees mailer for electronic vote immediately. 2.6 ILTF -------- The Committee noted concern being voiced from the IAB regarding the use of the term "ILTF" for the Internet Law Task Force. Action ====== - Geoff Huston to clarify the nature of these concerns with the chair of the IAB and to resolve where possible. 3. Initiatives --------------- 3.1 African Activity Proposal ----------------------------- Positive progress was noted in this area, and potential ISOC activity was noted. 3.2 Global Networking Institute ------------------------------- Status noted 3.3 Summer Interns ------------------- A proposal to hire interns for ISOC Headquarters was accepted at USD10 per hour and no travel compensation. It was noted that this may be an area of potential corporate support through scholarships. 3.4 ITU Telcom 95 ------------------ ISOC has been offerred exhibition space at Telcom 95. The ISOC Geneva Chapter have offerred to man the booth. ISOC's request for waivering the ITU membership fee is under consideration by the ITU. 4. Business Plans ----------------- 4.1 Administrative Infrastructure --------------------------------- A Business Plan for the provision of Internet Administrative Infrastructure by ISOC will be provided to Trustees prior to the June meeting for their consideration. Consideration is being given to the hiring of a part time staff position to assist in this area of business formulation and administration. This will include all NICs, Secretariats, and all endeavours which could be either undertaken by ISOC, or fostered by the Society. It was emphasized that there is no intent to have ISOC undertake all these activities itself, and that this will be constantly emphasized. 5 ISOC Staff Hiring -------------------- One of the prospective candidates for the conference/external affairs position with especially good international credentials is being pursued as an administrator for chapters and international workshops per Vint's approval. In addition, we're working with Mario Marino on sharing business planning resources. Mario is the founder of Legent, now operates through the Marino Fundation, and is organizing a Norther Virginia Internet-based business council initiative. Vint strongly supported such a collaborative relationship. 6 Office move -------------- Everything is going well per the report circulated to the trustees last week. Movein is now projected mid-May, contingent on arrival of furniture. This consumes considerable resources. The new PBX will have built-in voicemail and faxback capabilities to assist with the mass public calling experienced by the Secretariat. 7 Conferences and workshops ---------------------------- Larry gave a brief report on INET'95 preparations. The Summit conference made it plain that a real need existed for "second-tier" ISP workshops and conferences. This was underscored by Peter Lothberg who visited the Secretariat last week ACTION ====== Rutkowski to approach Lothberg about helping organize such endeavours. The WWW conference relationship remains pending. The proposal was provided to the organizing committee which met in Darmstadt in April. The NDSS conference may be switched to the Sheraton to cover the Summit room liabilities. Rutkowski to work this between the NDSS planning committee and the Sheraton. 8 External relations --------------------- The ITU-ISOC formal reciprocal cooperation effort will come before the ITU Administrative Council at the end of June, and we are organizing ISOC members in multiple countries to approach their ITU reps to support the initiative. 9 Publications --------------- OnTheInternet seems a great success both in terms of member responses, and interest by prospective advertisers. Wendy Ricard is preparing a media package and aggressively going after both prospective advertisers and secondary distributors. 10 Chapters ----------- Chapter organizational efforts are now underway in the following areas. Asterisks mark interest in collocating national NIC with Chapter. Australia* Austria Catalonia France Switzerland - Geneva Germany India Israel Japan Mexico Morocco New Zealand* Norway Russia Singapore* South Africa Spain Sweden Turkey USA - DC ara USA - North Carolina USA - SF bay USA - South Floria