============================================================================== ISOC Document Title: Minutes of 6 Jan 1995 ISOC Board of Trustees Executive Committee Meeting Author: G. Huston Date: 6 January 1995 Body: Board of Trustees Document: 95-001 Revision: - Supersedes: - Status: Maintainer: G Huston Access: unrestricted ---------------------------------------------------------------------------- ISOC Executive Meeting Held via teleconference, Friday 6th January 1200 - 1300 (Washington DC) Present: Vint Cerf, Frode Greisen, Geoff Huston, Larry Landweber, Dan Lynch, Tony Rutkowski 1. Executive Committee Meetings The Committee agreed to schedule 2 hourly teleconference meetings on a monthly basis. The committee also undertook to maintain a guidance role as distinct from direct involvement or responsibility for actions. 2. ISOC Office Accommodation The Executive Committee gave final approval on signing the lease for an additional 4,800 sq ft of space for a 4 1/2 year lease, as per the ISOC 1995 Budget. The overall intent is to move all ISOC activities into this space and sublet the existing 1,500 sq ft space. Action: Tony Rutkowski to prepare a summary of costs associated with moving and subletting. 3. APNIC The Committee was informed that preparations are underway to place APNIC on a more secure organizational footing, and the common desire from the A/P Region was to have ISOC operate this function. The funding for the APNIC is being resolved by the A/P parties, and David Conrad is chairing this effort. David Conrad has approached ISOC for a sum of USD 20,000 to assist in initial formation of APNIC as an ISOC activity, including business consultancy services of USD 3,000 and initial office lease costs which could also undertake a role as an office address for ISOC in Japan. The Committee noted potential issues of liability concerned with this proposed structure, and the potential high costs of operating from Tokyo. The Committee agreed to make available a sum of USD 20,000 in the form of a reimbursement of expenses account for APNIC, and not to commit to lease of office space until a business plan for APNIC activities is submitted for ISOC's consideration. 4. Membership Database The Committee noted that the membership database and the ISOC mailers had now been rehoused on ISOC systems, completing the cutover from the initial CNRI hosting arrangements. 5. ISOC Staff Hiring The Committee endorsed the hiring of a technical support staff member. It was recommended that ISOC hire a full time position, at a level of some USD 40,000 pa (no moving expenses, nor significant interview travel expenses to be incurred by ISOC), using Washington DC advertisement, supplement by an entry on the ISOC web and a brief pointer to the web page on the ISOC mailer. The Committee endorsed the hiring of a Conferences, Workshop and Tutorial coordinator. It was recommended that ISOC hire a full time position, at a level of some USD 45,000 to USD 50,000. It was endorsed to proceed immediately with the advertisements for this position. It was noted that further liaison with George Sadowsky on the ISOC Developing Countries Workshop may be necessary with respect to the duties to be assumed with this position. The position would be titled as a Coordinator or Director, as appropriate. The Committee considered the staff support for the areas of business planning, membership, and fund raising. Action: Tony Rutkowski to prepare a PD for review by the Committee via email for a position styled as a Senior Director of Development, or alternatively Deputy Director. 6. INET'95 The Committee noted that preparations for INET'95 were proceeding according to schedule, and Eric Schmidt has undertaken the position of Conference Chair. The Web registration server will be in operation next week. 7. ISOC Operations Conference The Committee was informed that Bill Schrader has stepped down as co-chair, and Tony Rutkowski is working with Scott Bradner to locate a co-chair as a matter of some urgency. 8. IEEE The committee was informed of approaches made by IEEE Communications Society regarding a joint SIG with ISOC and other joint activities. The Committee was of the view that a joint journal, and possibly joint conferences and similar activities were the most appropriate form of liaison. 9. Chapters The Israel Chapter charter has been passed to the Membership V-P for review. It is intended to pass this back to Vint for sign off once the charter is brought into line with the current ISOC Chapter guidelines. 10. African Activity Proposal Noted as still progressing. A joint UNESCO and ITU workshop in Ethiopia to be held in April 1995 was noted. 11. Liability Insurance Andy Ireland is talking with the insurance agents to attempt to clarify ISOC's position in extending coverage to IESG members and IETF Working Group chairs. A deadline of the April 1995 IETF meeting to ensure that adequate and clearly defined insurance coverage is secured was noted. Action: To note that an adequate and clearly defined insurance policy covering IESG and IETF WG Chairs is secured by April 1995 12. ITU Liaison Activity noted 13. Trademark litigation This item now is to be publicized as an ISOC activity, working in defense of the Internet as a mark. It was noted that the CIX was prepared to back ISOC financially in this activity. A draft prepared by Jon Postel regarding the use of the term Internet was being review by ISOC council. 14. ISOC News The last issue of this publication has a deadline of 13 January. -- End of Document --